ARCHIVED - Support for Communicating Enhancements to the Policy Framework on Priority Appointments (13-08)

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2013-08-14

Further to the letter sent to your deputy head today, the Public Service Commission (PSC) would like to provide you with additional information and tools to support communication of the enhanced policy framework on priority appointments, which consists of the following:

  • The Priority Appointment Policy that provides in one document all of the existing PSC Appointment Policy requirements related to considering and appointing priority persons;
  • The Priority Administration Directive that outlines the existing roles and responsibilities of the PSC, organizations and priority persons in administering priority entitlements and forms part of the Priority Appointment Policy; and,
  • The revised Resourcing Model that has been re-designed to improve understanding that considering priority persons is an independent step that should be undertaken prior to proceeding with an appointment process.

The Priority Appointment Policy and the revised Resourcing Model reflect existing requirements that are already in effect.  The Priority Administration Directive documents for the first time and clarifies the existing roles and responsibilities of the PSC, organizations and priority persons. 

In response to what we heard during consultations, we will proceed with a gradual approach to implementation of the new Priority Administration Directive to provide your organization with time to communicate the enhanced policy framework to employees and to adapt your internal procedures, if necessary.  The Directive will be in effect four weeks from today (September 12, 2013).

Support tools

The communications and training package to support your organization in communicating the enhanced policy framework, particularly the new Priority Administration Directive, includes the following:

We invite you to use these guidance and communications materials for outreach and training initiatives with managers, priority persons and HR personnel within your organization.  In addition to your efforts, the PSC is preparing to communicate with priority persons prior to the September 12, 2013 implementation of the Priority Administration Directive to emphasize expectations and provide questions and answers for them. As per our established practice, you will be provided an advance copy of the e-mail to priority persons.

If you have any questions regarding the Priority Appointment Policy or the revised Resourcing Model please contact your organization’s strategic staffing consultant.   

If you have any questions regarding the Priority Administration Directive or supporting tools, please contact Maria Tsourounakis at maria.tsourounakis@cfp-psc.gc.ca or by telephone at 613-944-6440.

Thank you for your ongoing collaboration.

Hélène Laurendeau
Senior Vice-President
Policy Branch

Gerry Thom
Vice-President
Staffing and Assessment Services Branch

c.c.: Priority Administration Contacts and Priority Information Management System Super Users

Attached:

Highlights of the enhanced policy framework on priority appointments

  1. Priority Appointment Policy:
    The Priority Appointment Policy brings together into one document all of the existing policy requirements related to considering and appointing priority persons. This policy sets out the expectations that must be met, including:
    • Respecting any requirements and procedures implemented to administer priority entitlements;
    • Ensuring that persons entitled to a priority entitlement have access to continued employment opportunities;
    • Ensuring the timely assessment of priority persons with regard to essential qualifications;
    • Appointing a priority person before any other appointment process is initiated unless appointing this person would result in another person having a priority entitlement;
    • Respecting the order of precedence of priority entitlements; and
    • Respecting the Public Service Commission (PSC) Appointment Policies.
  2. Priority Administration Directive:
    The Priority Administration Directive forms part of the Priority Appointment Policy and sets out how expectations are to be met. It outlines the roles and responsibilities of the PSC, organizations, and priority persons at key steps, including:
    • Registration of priority persons;
    • Providing support to priority persons;
    • Referrals of priority persons;
    • Assessing and providing feedback to priority persons;
    • Priority clearance;
    • Resolving issues; and
    • Appointment.
    Managers play an important role in supporting priority persons in their search for continued employment and in providing meaningful work opportunities and references to hiring organizations. The Directive also includes a Manager’s Attestation Form that  managers must sign  prior to registering a priority person to attest that the home organization would be prepared to appoint the employee to a suitable position in that organization, commensurate with their qualifications, if such a position were available. For more information on the Manager’s Attestation Form, please consult section 1.4 of the Guide on Priority Administration as well as the Questions and Answers for Managers.
  3. Revised Resourcing Model:
    The revised Resourcing Model is intended to improve awareness and understanding that considering priority persons is an independent step that should be undertaken prior to proceeding with an appointment process. In situations where no priority persons are found qualified for appointment, the manager would then proceed with another type of appointment process.