Access to Information Act Annual Report - April 1, 2013, to March 31, 2014

Introduction

The Access to Information Act (Revised Statutes of Canada, Chapter A-1, 1985) was proclaimed on July 1, 1983. It was amended as a result of the royal assent of the Federal Accountability Act on December 12, 2006. Certain provisions came into force on December 12, 2006, and others took effect on April 1, 2007 and September 1, 2007.

The Access to Information Act (the "Act") gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

Section 72 of the Act requires that the head of every federal government institution prepare an annual report, for submission to Parliament, on the administration of the Act within the institution. Every report shall be laid before each House of Parliament within three months after the financial year in respect of which it is made or, if that House is not then sitting, on any of the first 15 days next thereafter that it is sitting.

This Annual Report provides a summary of the management and administration of the Act within the Public Service Commission of Canada (PSC) for the fiscal year 2013-2014.

Additional copies

Additional copies of this report may be obtained by writing to:

Access to Information and Privacy Office
Public Service Commission of Canada
22 Eddy Street
Gatineau  QC
K1A 0M7

Or at
CFP.AIPRP-ATIP.PSC@cfp-psc.gc.ca

Or by calling 819-420-6561 (fax: 819-420-6552)

The PSC’s Access to Information Act Annual Report is also available on the PSC web site.

Part I – General information on the Public Service Commission of CanadaFootnote 1

1.1 Raison d'être and mandate

Raison d'être

The Public Service Commission (PSC) is dedicated to building a public service that strives for excellence. The PSC protects merit and non-partisanship and the use of both official languages in a staffing context, while ensuring respect for the values of fairness, access, transparency and representativeness.

The PSC recruits talented Canadians to the public service. The PSC continually renews its recruitment services to meet the needs of a modern and innovative public service. The PSC also helps the public service retain and redeploy experienced and skilled employees with priority entitlement whose jobs have been affected by public service downsizing or for other reasons, for example, former members who have been medically released from the Canadian Forces.

Responsibilities

The PSC is responsible for promoting and safeguarding merit-based appointments that are free from political influence and, in collaboration with other stakeholders, for protecting the non-partisan nature of the public service. It reports independently on its mandate to Parliament.

The PSC is mandated to:

  • Appoint, or provide for the appointment of, persons to and from within the public service, based on merit and free from political influence. The Public Service Employment Act (PSEA) allows the PSC to delegate to deputy heads its authority for making appointments, subject to certain terms and conditions. This authority is currently delegated to 82 deputy heads subject to the PSEA, across the federal government;
  • Administer the provisions of the PSEA that are related to the political activities of employees and deputy heads. Part 7 of the PSEA recognizes the right of employees to engage in a political activity, while maintaining the principle of political impartiality in the public service. It also sets out specific roles and responsibilities for employees and the PSC related to political activities and the administration of the related political activities regime; and
  • Oversee the integrity of the staffing system and ensure non-partisanship. This oversight role includes ongoing monitoring of the staffing performance of delegated organizations, conducting audits that provide an independent assessment of the performance and management of staffing activities, and conducting investigations of staffing processes and improper political activities by public servants.

1.2 Strategic outcome and Program Activity Architecture

The PSC Program Alignment Architecture consists of one strategic outcome and four programs.

Government of Canada Spending and Outcome Area Government Affairs
Well-managed and efficient government operations
PSC Strategic Outcome To provide Canadians with a highly competent, non-partisan and representative public service, able to provide service in both official languages, in which appointments are based on merit and the values of fairness, access, transparency and representativeness.
 Program Alignment Architecture Programs 1.1.0 Staffing System Integrity and Political Impartiality 1.2.0 Staffing Services and Assessment 1.3.0 Oversight of Integrity in Staffing and of Non-partisanship 2.1.0 Internal Services
Sub-programs 1.1.1 Staffing and Non-partisanship Policies, Advice and Support 1.2.1 Staffing Services 1.3.1 Monitoring 2.1.1 Governance and Management Support
1.1.2 Delegation, Political Activities, Official Languages and Priority Administration 1.2.2 Assessment 1.3.2 Audit and Data Services 2.1.2 Resource Management Services
1.2.3 Enabling Infrastructure 1.3.3 Investigations 2.1.3 Asset Management Services

Program Activity 1.1.0 Staffing System Integrity and Political Impartiality

The Staffing System Integrity and Political Impartiality program is focused on independently safeguarding merit and non-partisanship in the federal public service. This program includes developing and advancing strategic policy positions and directions conducting policy research; establishing PSC policies and standards; providing advice, interpretation and guidance; and administering delegated and non-delegated authorities, including official languages, the political activities regime and Priority Administration.

Program Activity 1.2.0 Staffing Services and Assessment

The Staffing Services and Assessment program maintains the systems that link Canadians and public servants seeking employment opportunities in the federal public service with hiring departments and agencies. It provides assessment-related products and services in the form of research and development, consultation, assessment operations and counselling for use in recruitment, selection and development throughout the federal public service. This program also includes delivering staffing services, programs and products to departments and agencies, Canadians and public servants.

Program Activity 1.3.0 Oversight of Integrity in Staffing and of Non-partisanship

The Oversight of Integrity in Staffing and of Non-partisanship program provides an accountability regime for the implementation of the appointment policy. It also provides a regulatory framework for safeguarding the integrity of public service staffing and ensuring that staffing is free from political influence. This program includes monitoring departments’ and agencies’ staffing performance and compliance with legislative requirements; conducting audits and studies; carrying out investigations; and reporting to Parliament on the integrity of public service staffing and the non-partisanship of the public service.

Program Activity 2.1.0 – Internal Services

The Internal Services program enables the PSC to operate more efficiently and effectively. At the PSC, consistent with other government departments and agencies, Internal Services consists of three program sub-groups: governance and management support, comprised of governance, communications and legal services; resource management services, including human resource management, financial management, information management, information technology, travel and other administrative services; and asset management services, consisting of real property, materiel and acquisition services.

Part II — Report on the Access to Information Act

1. Organization of delegation and activities

1.1 Delegation order

Under section 3 of the Act, the President of the PSC is designated as the head of the government institution for the administration of the Act.

Pursuant to section 73 of the Act, deputy heads may delegate any of their powers, duties or functions under the Act by signing an order authorizing one or more officers or employees of the institution, who are at the appropriate level, to exercise or perform the powers, duties or functions of the head specified in the order.

The powers, duties and functions of the PSC President, under the Act, are delegated to the corporate secretary, Corporate Secretariat, who is the PSC’s Access to Information and Privacy (ATIP) coordinator (see Appendix A – Delegation Instrument).

1.2 The Access to Information and Privacy coordinator

The ATIP coordinator is responsible and accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to enable the efficient processing of requests under the Act.

The coordinator is also responsible for the development, coordination and implementation of policies, systems and procedures that are required by the Act or Treasury Board of Canada (TB) directives and policies. The activities of the coordinator include:

  • Processing requests made under the Act;
  • Acting as spokesperson for the PSC in dealings with the Treasury Board of Canada Secretariat, the Office of the Information Commissioner and other government departments and agencies on matters related to the Act;
  • Responding to consultation requests submitted by other federal institutions for PSC documents;
  • Reviewing information collection in accordance with the Government Policy on Information Collection and Public Opinion Research;
  • Preparing the annual report to Parliament and other statutory reports, as well as other material that may be required by central agencies;
  • Developing policies, procedures and guidelines for the orderly implementation of the Act by the PSC;
  • Promoting awareness and providing advice to PSC employees to ensure responsiveness to the obligations of the Act, TB policies and their impact on various program initiatives; and
  • Monitoring the PSC's compliance with the Act, regulations and relevant procedures and policies.

1.3 The Access to Information and Privacy Office

The Access to Information and Privacy Office (ATIP Office) administers the provisions of the Act for the PSC. The manager of the ATIP Office reports to the ATIP coordinator who is accountable to the president of the PSC. The ATIP Office operates with one analyst to manage requests received. The analyst is responsible for processing Access to Information Act and consultation requests, and supporting the preparation of responses to complaints. The analyst is also responsible for coordinating reviews of the PSC’s Info Source chapter.

During the course of this reporting period, the Corporate Secretariat hired a consultant to assist the ATIP Office with the processing of official requests. The ATIP Office also received ad hoc support from the Corporate Secretariat for updating Info Source, preparing reports and scanning and entering data.

The ATIP Office intranet site is updated on a regular basis and is the primary vehicle for communicating with PSC employees. In addition, the ATIP Office delivers training sessions for PSC employees.

The ATIP Office also reviews office procedures to improve the support it provides to its branch liaison officers and promote a better understanding of their role, responsibilities and obligations related to the processing of requests under the Act.

1.4 Liaison officers

The ATIP Office processes requests with the assistance of liaison officers. There are liaison officers for each program activity. They include the following:

  • Appointment integrity and political impartiality (one liaison officer);
  • Oversight of integrity in staffing (two liaison officers);
  • Staffing and assessment services (one liaison officer); and
  • Internal services (one liaison officer).

2. Summary of Access to Information and Privacy Office activities

2.1 Development of policies, directives, guidelines and other key documents

The PSC started working on a procedures/guidance document on how to process access to information requests in relation to investigations conducted under the PSEA. This work should be completed during the course of the next reporting period.

2.2 Management Accountability Framework

Information management and the ATIP program were not subject to Management Accountability Framework review over the course of the reporting period.

2.3 Internal Advice and Training

Internal advice

In addition to processing Access to Information Act and Privacy Act requests, the ATIP Office received 207 requests for advice from PSC managers and employees, as well as from other organizations regarding a variety of issues and questions related to both acts.

Some of the 207 requests for advice dealt with the following PSC initiatives:

  • Providing advice on project initiation forms, such as threat and risk assessments, statements of sensitivity, and risk analysis and impact documents;
  • Answering questions related to the protection of personal information in memoranda of understanding, information-sharing agreements and contracts;
  • Assisting program areas in the drafting of privacy notice statements; and
  • Reviewing audit reports and other documents prior to publication to ensure that personal information is released in accordance with the Act.

The ATIP coordinator is also a member of the PSC Executive Management Committee and sub-committees and offers advice related to access, privacy and the protection of personal information.

Training

The ATIP Office provided six training sessions to 34 employees and managers on the provisions of the Access to Information Act and the Privacy Act and their impact on programs and initiatives.

In addition, the ATIP liaison working group met four times during the reporting period to discuss best practices, address gaps and provide training opportunities.

2.4 Tracking system and imaging software

During the reporting period, the ATIP Office continued to use the AccessPro Case Management and AccessPro Redaction software and upgraded to the newest version available.

3. Statistical report: Interpretation

3.1 Requests under the Act

From April 1, 2013, to March 31, 2014, the PSC received 55 new requests under the Act, which required the review of 13 831 pages of information. Twelve requests were carried forward from the year before.

The PSC completed its response to 63 requests during the reporting period and carried forward four requests into the 2014-2015 reporting period.

For a historical comparison of requests received and responses completed, see Appendix B.

3.2 Nature of requests

As in previous years, the 63 closed requests covered the entire gamut of PSC activities:

  • Twenty-four requests (38%) dealt with staffing activities. For the most part, requesters were seeking information related to staffing documents, Priority Administration, employment equity and second language evaluation;
  • Twenty-one requests (33%) were from individuals seeking miscellaneous information;
  • Ten requests (16%) pertained to investigations and audits conducted under the PSEA; and
  • Eight requests (13%) related to contracts, call-ups and temporary help.

3.3 Inter-organizational consultations

The PSC received 51 requests for consultation from other government departments and agencies. The processing of the consultation requests required a review of 1 031 pages of information. All requests were closed and none was carried over into the 2014-2015 reporting period.

Of the 51 requests, the PSC determined that information could be:

  • Disclosed in full for 36 requests; and
  • Disclosed in part for 11 requests.

Four of the 51 requests had to be redirected to other institutions since the PSC had been consulted in error.

The PSC consulted other government departments and agencies to process 19 of the requests received.

The requests for consultation pertained to the PSEA, various staffing and priority administration files, PSC operational documents, second language evaluations and investigations.

3.4 Informal review of information

In an attempt to increase and facilitate access, the PSC informally reviews as many requests as possible. During the reporting period, nine requests were reviewed informally, five of which were for previously disclosed information. These requests are not reflected in the statistical report in Appendix C.

3.5 Disposition of requests completed

For the 63 closed requests, information was released either in whole or in part in 48 cases, representing 76% of total requests.

3.5.1 All disclosed

In 16 of the 63 completed cases (25%), the applicants were provided with full access to the relevant records.

3.5.2 Disclosed in part

Based on the exemptive and exclusionary provisions of the Act, the PSC provided applicants with partial access in 32 of the 63 completed cases (51%).

3.5.3 Nothing disclosed (exemption or exclusion)

The PSC did not release any information in one instance (2%). The PSC exempted the information because it related to an ongoing investigation. No request was entirely excluded under the provisions of the Act.

3.5.4 Unable to process

The PSC was unable to process seven requests (11%) for lack of records.

3.5.5 Abandoned by the applicant

Of the 63 closed requests, six (10%) were abandoned by the applicant.

3.5.6 Transferred

Of the 63 completed requests, the PSC transferred one (2%) to another government institution.

3.5.7 Treated informally

No request received officially was treated informally.

3.6 Exemptions invoked

Individuals’ right of access to information under the Act is limited by a number of exemptions specified in sections 13 through 24 and section 26 of the legislation. Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest. Section 26 of the Act is an administrative exemption relating to information that may be published.

During the reporting period, the PSC invoked exemptions under a number of sections of the Act, as outlined in the historical comparison of exemptions in Appendix B.

3.7 Exclusions invoked

Pursuant to section 68, the Act does not apply to material that is published or available for purchase; library or museum material preserved solely for public record; material deposited with Library and Archives Canada; or records considered to be confidences of the Queen's Privy Council of Canada pursuant to section 69 of the Act.

During the reporting period, the PSC invoked section 68(a) of the Act to exclude information available in the public domain, as well as section 69(1)(g) to exclude some information that contained confidences of the Queen’s Privy Council for Canada.

3.8 Extension of time limits

The PSC was able to close all 63 files within the statutory deadline, but took an extension of the time limit for 25 of them.

3.9 Completion time

Of the 63 closed requests, the PSC responded to 38 within 30 days or less, representing 60% of all the requests completed. Five requests (8%) were completed within 31 to 60 days, 14 (22%) within 61 to 120 days, and six (10%) in over 121 days (these were complex cases requiring legal advice and consultations with other departments and agencies).

3.10 Translation

The PSC did not receive any requests for the translation of information.

3.11 Method of access

For the 48 requests in which information was released in whole or in part, 36 requesters (75%) received copies of the information on paper, 10 (21%) electronically, and two (4%) in other formats.

3.12 Fees

Under the Act, fees for certain activities related to the processing of formal requests can be levied. In addition to the $5 application fee, other charges may also apply for search, preparation and reproduction of the various records, as specified in the Access to Information Regulations. No fees are imposed for reviewing records, overhead or shipping. Moreover, in accordance with section 11 of the Act, no fees are charged for the first five hours required to search for a record or to prepare any part of it for disclosure.

The fees collected during this reporting period totaled $270, while fees waived in accordance with subsection 11(6) of the Act amounted to $1,636. Fees collected for this reporting period are estimated to be less than 1% of the total cost of administering the Access to Information program.

3.13 Costs

The total salary cost associated with the program was $88,258. The total operation and maintenance cost was $28,041, for a combined total of $116,299. The associated full-time equivalent resources were estimated at two (both dividing their work between Access to Information and Privacy files) and two for part-time for the reporting period 2013-2014.

4. Complaints

4.1 Number of complaints

The Office of the Information Commissioner (OIC) received four complaints regarding Access to Information Act requests presented to the PSC during the reporting period. There were four complaints carried over from the 2012-2013 reporting period, for a total of eight complaints.

4.2 Nature and status of complaints

Three of the four complaints received in 2013-2014 were from one individual who alleged that the PSC should have the records requested. The fourth complaint related to exemptions applied and refusal of access.

All four complaints received in 2013-2014, as well as two of those carried over from the previous year were closed during the reporting period. Four complaints were considered unfounded by the OIC because the PSC did not have the records requested, and two were abandoned by the complainants.

At the end of the 2013-2014 reporting period, two complaints remained outstanding.

Appendix A – Delegation Instrument

Access to Information Act – Delegation Order

The President of the Public Service Commission of Canada, as the head of the government institution, hereby designates pursuant to section 73 of the Access to Information Act, the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise or perform any of the powers, duties or functions of the Head of the government institution vested in him by the Access to Information Act.

Position Sections of the Access to Information Act
Corporate Secretary/ATIP Coordinator, Corporate Secretariat Act: 7(a), 8(1), 9, 11(2) to (6), 12(2) and (3), 13 to 24, 25, 26, 27(1) and (4), 28(1), (2) and (4), 29(1), 33, 35(2), 37(1) and (4), 43(1), 22(2), 52(2) and (3), 71(2), 72(1); and
Regulations: 6(1) and 8.

Dated at the City of Ottawa, this 22nd day of June, 2012.

Anne-Marie Robinson
President

Access to Information Act


4(2.1) Responsibility of government institutions

7(a) Notice when access requested

7(b) Giving access to record

8(1) Transfer of request to another government institution

9 Extension of time limits

11(2), (3), (4), (5), (6) Additional fees

12(2)(b) Language of access

12(3)(b) Access in an alternative format

13 Exemption - Information obtained in confidence

14 Exemption - Federal-provincial affairs

15 Exemption - International affairs and defence

16 Exemption - Law enforcement and investigations

16.5 Exemption - Public Servants Disclosure Protection Act

17 Exemption - Safety of individuals

18 Exemption - Economic interests of Canada

18.1 Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc.

19 Exemption - Personal information

20 Exemption - Third-party information

21 Exemption - Operations of Government

22 Exemption - Testing procedures, tests and audits

22.1 Exemption - Audit working papers and draft audit reports

23 Exemption - Solicitor-client privilege

24 Exemption - Statutory prohibitions

25 Severability

26 Exception - Information to be published

27(1), (4) Third-party notification

28(1)(b), (2), (4) Third-party notification

29(1) Where the Information Commissioner recommends disclosure

33 Advising Information Commissioner of third-party involvement

35(2)(b) Right to make representations

37(4) Access to be given to complainant

43(1) Notice to third party (application to Federal Court for review)

44(2) Notice to applicant (application to Federal Court by third party)

52(2)(b), (3) Special rules for hearings

71(1) Facilities for inspection of manuals

72 Annual report to Parliament

Access to Information Regulations

6(1) Transfer of request

7(2) Search and preparation fees

7(3) Production and programming fees

8 Providing access to record(s)

8.1 Limitations in respect of format

Appendix B - Historical Comparisons

Requests Received / Exemptions and Exclusions Invoked

Exemptions
2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
Requests received 98 79 50 60 38 38 46 69 55
Requests completed 94 81 53 46 51 40 40 65 63
  2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
13(1)(c) 0 1 0 0 0 2 0 0 0
16(1)(c) 0 0 3 0 0 2 1 1 1
16(2)(c) 0 0 0 0 0 2 0 0 1
16.1(1)(c) 0 0 0 0 0 0 0 1 0
16.2(1) 0 0 0 0 0 0 0 1 0
18(b) 1 0 0 0 0 0 0 0 0
19(1) 36 28 13 10 8 7 11 25 29
20(1)(a) 3 0 0 0 0 0 0 0 0
20(1)(b) 5 0 0 1 0 0 0 4 4
20(1)(c) 5 2 2 0 0 1 3 1 4
20(1)(d) 0 0 0 0 0 1 1 0 0
21(1)(a) 5 5 3 2 1 0 5 11 14
21(1)(b) 2 3 4 0 2 0 6 14 19
21(1)(c) 2 3 1 0 1 1 2 2 1
21(1)(d) 1 2 0 0 1 1 1 1 3
22 1 3 5 3 2 4 2 7 4
22.1(1) 0 0 0 0 0 0 0 3 3
23* 2 2 2 2 1 0 4 7 11
24 0 1 0 0 4 1 0 0 1
26 0 0 0 0 0 0 0 3 0

* If five different exemptions are used in the processing of one request, one exemption under each relevant section is reported, for a total of five exemptions. If the same exemption is used several times in relation to the same request, it is reported only once.

Exclusions
  2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
68(a) 0 0 0 0 0 0 0 3 0
68(b) 0 1 4 0 0 0 0 0 0
69(1)(a) 0 1 0 2 0 0 0 0 0
69(1)(g) re (a) 0 0 0 0 0 0 0 0 1

Appendix C – 2013-2014 Annual Access to Information Act Statistical Report

Name of institution: Public Service Commission of Canada

Reporting period: April 1, 2013 – March 31, 2014

PART 1 – Requests under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 55
Outstanding from previous reporting period 12
Total 67
Closed during reporting period 63
Carried over to next reporting period 4
1.2 Sources of requests
Source Number of Requests
Media 3
Academia 0
Business (private sector) 8
Organization 2
Public 42
Total 55

PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1 13 2 0 0 0 0 16
Disclosed in part 0 9 3 14 6 0 0 32
All exempted 0 1 0 0 0 0 0 1
All excluded 0 0 0 0 0 0 0 0
No records exist 0 7 0 0 0 0 0 7
Transferred 1 0 0 0 0 0 0 1
Abandoned 4 2 0 0 0 0 0 6
Treated informally 0 0 0 0 0 0 0 0
Total 6 32 5 14 6 0 0 63
2.2 Exemptions
Section Number of requests Section Number of requests Section Number of requests Section Number of requests
13(1)(a) 0 16(2)(a) 0 18(a) 0 20.1 0
13(1)(b) 0 16(2)(b) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(c) 1 18(c) 0 20.4 0
13(1)(d) 0 16(3) 0 18(d) 0 21(1)(a) 14
13(1)(e) 0 16.1(1)(a) 0 18.1(1)(a) 0 21(1)(b) 19
14(a) 0 16.1(1)(b) 0 18.1(1)(b) 0 21(1)(c) 1
14(b) 0 16.1(1)(c) 0 18.1(1)(c) 0 21(1)(d) 3
15(1) - I.A.* 0 16.1(1)(d) 0 18.1(1)(d) 0 22 4
15(1) - Def.* 0 16.2(1) 0 19(1) 29 22.1(1) 3
15(1) - S.A.* 0 16.3 0 20(1)(a) 0 23 11
16(1)(a)(i) 0 16.4(1)(a) 0 20(1)(b) 4 24(1) 1
16(1)(a)(ii) 0 16.4(1)(b) 0 20(1)(b.1) 0 26 0
16(1)(a)(iii) 0 16.5 0 20(1)(c) 4  
16(1)(b) 0 17 0 20(1)(d) 0
16(1)(c) 1 I.A.: International Affairs    Def.: Defence of Canada    
S.A.: Subversive Activities
16(1)(d) 0
2.3 Exclusions
Section Number of requests Section Number of requests Section Number of requests
68(a) 1 69(1)(a) 0 69(1)(g) re (a) 1
68(b) 0 69(1)(b) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(c) 0 69(1)(g) re (c) 0
68.1 0 69(1)(d) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(e) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(f) 0 69(1)(g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 9 5 2
Disclosed in part 27 5 0
Total 36 10 2
2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 449 449 16
Disclosed in part 13286 9972 32
All exempted 96 0 1
All excluded 0 0 0
Abandoned 0 0 6

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 pages processed 101–500 pages processed 501–1000 pages processed 1001–5000 pages processed More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 15 301 1 148 0 0 0 0 0 0
Disclosed in part 14 417 13 3 446 2 629 3 5 480 0 0
All exempted 1 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 6 0 0 0 0 0 0 0 0 0
Total 36 718 14 3 594 2 629 3 5 480 0 0

2.5.3 Other complexities

Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 3 0 0 1 4
Disclosed in part 23 1 9 11 44
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 26 1 9 12 48
2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
0 0 0 0 0

2.6.2 Number of days past deadline

Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third-party notice
Section 69 Other
All disclosed 1 0 1 0
Disclosed in part 10 0 20 2
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 11 0 21 2
3.2 Length of extensions
Length of extensions 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third-party notice
Section 69 Other
30 days or less 3 0 5 0
31 to 60 days 8 0 12 1
61 to 120 days 0 0 4 1
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 11 0 21 2

PART 4 - Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 54 $270 9 $45
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 1 $80
Alternative format 0 $0 0 $0
Reproduction 0 $0 10 $1,511
Total 54 $270 20 $1,636

PART 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 51 1031 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 51 1 031 0 0
Closed during the reporting period 51 1 031 0 0
Pending at the end of the reporting period 0 0 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days than 365 days Total
Disclose entirely 28 7 1 0 0 0 0 36
Disclose in part 9 2 0 0 0 0 0 11
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 4 0 0 0 0 0 0 4
Other 0 0 0 0 0 0 0 0
Total 41 9 1 0 0 0 0 51
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

PART 6 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 1 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 1 0

PART 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $88,258
Overtime $0
Goods and Services $28,041
• Professional services contracts $24,525  
• Other $3,516
Total $116,299
7.2 Human resources
Resources Dedicated full time to ATI activities Dedicated part time to ATI activity Total
Full-time employees 0.00 4.00 4.00
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 0.00 0.00
Students 0.00 0.00 0.00
Total 0.00 4.00 4.00

Footnotes

Footnote 1

This section is based on the 2013-2014 PSC Report on Plans and Priorities.

Return to footnote 1 referrer