Access to Information Act Annual Report Annual Report - April 1, 2012, to March 31, 2013

Introduction

The Access to Information Act (Revised Statues of Canada, Chapter A-1, 1985) was proclaimed on July 1, 1983. It was amended as a result of the royal assessment of the Federal Accountability Act on December 12, 2006. Certain provisions came into force on December 12, 2006, and others took effect on April 1 and September 1, 2007.

The Access to Information Act (the Act) gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

Section 72 of the Act requires that the head of every federal government institution prepare an annual report, for submission to Parliament, on the administration of the Act within the institution. Every report shall be laid before each House of Parliament within three months after the financial year in respect of which it is made or, if that House is not then sitting, on any of the first 15 days next thereafter that it is sitting.

This annual report provides a summary of the management and administration of the Act within the Public Service Commission of Canada (PSC) for the fiscal year 2012-2013.

Additional Copies

Additional copies of this report can be obtained by writing to:

Access to Information and Privacy Office
Public Service Commission of Canada
Esplanade Laurier
300 Laurier Avenue West
West Tower
Ottawa ON
K1A 0M7

Or at AIPRP.ATIP@psc-cfp.gc.ca

Or by calling 613-995-9674 (fax: 613-996-4337)

The PSC’s Access to Information Act Annual Report is also available on the PSC web site.

Part I — General Information on the Public Service Commission*

1.1 Raison d'être and Mandate

Raison d'être

The Public Service Commission (PSC) is dedicated to building a public service that strives for excellence. We protect merit, non-partisanship and the use of both official languages, while ensuring respect for the values of fairness, access, transparency and representativeness.

We recruit talented Canadians to the public service. We continually renew our recruitment services to meet the needs of a modern and innovative public service.

Responsibilities

On behalf of Parliament, the PSC safeguards the integrity of staffing and the non-partisan nature of the public service. In this respect, the PSC works closely with government but is independent from ministerial direction and is accountable to Parliament.

The PSC is mandated to:

  • Administer the provisions of the Public Service Employment Act (PSEA) that are related to the political activities of employees and deputy heads;
  • Oversee the integrity of the staffing system and ensure non-partisanship. This oversight role includes maintaining and interpreting data on the public service, carrying out audits that provide assurance and make recommendations for improvements and conducting investigations that can lead to corrective action in the case of errors, omissions, improper conduct, fraud and political influence in staffing or improper political activities of public servants; and
  • Appoint, or provide for the appointment of, persons to or from within the public service. This has been delegated to departments and agencies. The PSC provides staffing and assessment functions and services to support staffing in the public service.

1.2 Strategic Outcome and Program Activity Architecture

The PSC Program Activity Architecture consists of one strategic outcome and four program activities.

*This section is based on the 2012-2013 Public Service Commission of Canada Report on Plans and Priorities.

Government of Canada Spending and Outcome Area Government Affairs
Safeguarding and fostering the integrity and political neutrality of public servants
PSC – Program Activity Architecture Strategic Outcome: To provide Canadians with a highly competent, non-partisan and representative public service, able to provide service in both official languages, in which appointments are based on the values of fairness, access, transparency and representativeness
Activities 1.1.0 Appointment Integrity and Political Impartiality 1.2.0 Oversight of Integrity in Staffing and Non- Partisanship 1.3.0 Staffing and Assessment Services 2.1.0 Internal Services
Sub-activities 1.1.1 Appointment Policies, Guidance and Political Activities 1.2.1 Monitoring 1.3.1 Staffing Services 2.1.1 Governance and Management Support
1.1.2 Delegated and Non- delegated Appointment Authorities 1.2.2 Audit and Data Services 1.3.2 Assessment 2.1.2 Resource Management Services
  1.2.3 Investigations 1.3.3 Public Service Resourcing System 2.1.3 Asset Management Services

Program Activity 1.1.0
Appointment Integrity and Political Impartiality

The Appointment Integrity and Political Impartiality activity is focused on independently safeguarding merit and non-partisanship in the federal public service. This activity includes developing and advancing strategic policy positions and directions; conducting policy research; establishing PSC policies and standards; providing advice, interpretation and guidance; administering delegated and non-delegated authorities, administering the political activities regime and the mobility provisions.

Program Activity 1.2.0
Oversight of Integrity in Staffingand Non-Partisanship

The Oversight of Integrity in Staffing and Non-Partisanship activity provides an accountability regime for the implementation of the appointment policy and regulatory framework for safeguarding the integrity of public service staffing and ensuring that staffing is free from political influence. This activity includes monitoring departments' and agencies' staffing performance and compliance with legislative requirements, conducting audits and studies, carrying out investigations and reporting to Parliament on the integrity of public service staffing.

Program Activity 1.3.0
Staffing Assessment and Services

The Staffing and Assessment Services activity develops and maintains systems that link Canadians and public servants seeking employment opportunities in the federal public service with hiring departments and agencies. It provides assessment-related products and services in the form of test development and research, consultation, assessment operations and counseling for use in recruitment, selection and development throughout the federal public service. This activity also includes delivering staffing services, programs and products to all Canadians through client service units located across the country.

Program Activity 2.1.0 – Internal Services

The Internal Services Program activity, typically referred to as "Corporate Services," enables the PSC to operate more efficiently and effectively. At the PSC, consistent with other government departments and agencies, Internal Services consists of three sub-activity groups – governance and management support, comprised of governance, communications and legal services; resource management services, including human resource management, financial management, information management, information technology, travel and other administrative services; and asset management services consisting of real property, material and acquisition services.

Part II — Report on the Access to Information Act

1. Organization of Delegation and Activities

1.1 Delegation Order

Under section 3 of the Act, the president of the PSC is designated as the head of the government institution for the administration of the Act.

Pursuant to section 73 of the Act, deputy heads may delegate any of their powers, duties or functions under the Act by signing an order authorizing one or more officers or employees of the institution, who are at the appropriate level, to exercise or perform the powers, duties or functions of the head specified in the order.

The powers, duties and functions of the president, under the Act, are delegated to the corporate secretary, Corporate Secretariat, who is the PSC’s Access to Information and Privacy (ATIP) coordinator (see Appendix A – Delegation Instrument).

1.2 The Access to Information and Privacy Coordinator

The ATIP coordinator is responsible and accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to enable the efficient processing of requests under the Act.

The coordinator is also responsible for the development, coordination and implementation of policies, systems and procedures that are required by the Act or Treasury Board Secretariat (TBS) directives and policies. The activities of the coordinator include:

  • Processing requests made under the Act;
  • Acting as spokesperson for the PSC in dealings with TBS, the Office of the Privacy Commissioner and other government departments and agencies on matters related to the Act;
  • Responding to consultation requests submitted by other federal institutions for PSC documents;
  • Reviewing information collection in accordance with the Government Policy on Information Collection and Public Opinion Research;
  • Preparing the annual report to Parliament and other statutory reports, as well as other material that may be required by central agencies;
  • Developing policies, procedures and guidelines for the orderly implementation of the Act by the PSC;
  • Promoting awareness and providing advice to PSC employees to ensure responsiveness to the obligations of the Act, TBS policies and their impact on various program initiatives; and
  • Monitoring the PSC's compliance with the Act, regulations and relevant procedures and policies.

1.3 The Access to Information and Privacy Office (ATIP Office)

The ATIP Office administers the provisions of the Act for the PSC. The manager of the ATIP Office reports to the ATIP coordinator who is accountable to the president of the PSC. The ATIP Office operates with one analyst to manage requests received. The analyst is responsible for processing Access to Information Act and consultation requests, and supporting the preparation of responses to complaints. The analyst is also responsible for coordinating reviews of the PSC’s Info Source chapter.

During the course of this reporting period, the Corporate Secretariat hired a consultant to assist the ATIP Office with the processing of official requests. Furthermore, the office received part-time ad hoc administrative support services (scanning and data entry) from members of the Corporate Secretariat.

The ATIP Office Intranet site is updated on a regular basis and is the primary vehicle for communicating with PSC employees. In addition, the ATIP Office delivers training sessions for PSC employees.

The ATIP Office also reviews office procedures to improve the support it provides to its branch liaison officers and promote a better understanding of their role, responsibilities and obligations related to the processing of requests under the Act.

1.4 Liaison Officers

The ATIP Office processes requests with the assistance of liaison officers. There are liaison officers for each program activity. They include the following:

  • Appointment integrity and political impartiality (one liaison officer);
  • Oversight of integrity in staffing (two liaison officers);
  • Staffing and assessment services (one liaison officer); and
  • Internal services (one liaison officer).

2. Summary of Access to Information and Privacy Office Activities

2.1 Development of Policies, Directives, Guidelines and Other Key Documents

The PSC started working on a procedures/guidance document on how to process ATIP requests in relation to investigations conducted under the PSEA. This work should be completed during the course of the next reporting period.

2.2 Management Accountability Framework

Information management and the ATIP program were not subject to Management Accountability Framework review over the course of the reporting period.

2.3 Internal Advice and Training

Internal Advice

In addition to processing Access to Information Act and Privacy Act requests, the ATIP Office received 248 requests for advice from PSC managers and employees, as well as from other organizations regarding a variety of issues and questions related to both acts.

Some of the 248 requests for advice dealt with the following PSC initiatives:

  • Providing advice on project initiation forms, such as threat and risk assessments, statements of sensitivity, and risk analysis and impact documents;
  • Answering questions related to the protection of personal information in memoranda of understanding, information sharing agreements and contracts;
  • Assisting program areas in the drafting of privacy notice statements; and
  • Reviewing audit reports and other documents prior to publication to ensure that personal information is released in accordance with the Act.

The ATIP coordinator is also a member of the PSC Executive Management Committee and sub-committees and offers them advice related to access, privacy and the protection of personal information.

Training

The ATIP Office provided 20 training sessions to approximately 311 employees and managers on the provisions of the Access to Information Act and the Privacy Act and their impact on programs and initiatives.

The Office created an ATIP liaison working group that met 12 times during the reporting period to discuss best practices, address gaps and provide training opportunities.

2.4 Tracking System and Imaging Software

During the reporting period, the ATIP Office continued to use the AccessPro Case Management and Redaction software and updated it to the newest version available.

3. Statistical Report: Interpretation

3.1 Requests under the Act

From April 1, 2012, to March 31, 2013, the PSC received 69 new requests under the Act, a 50% increase from the 46 requests received during the previous reporting period. This increase was accompanied by a surge to 18,348 in the number of pages reviewed, more than three times as much as the previous recording period. Eight requests were carried forward from the year before.

The PSC completed its response to 65 requests during the reporting period and carried forward 12 requests into the following reporting period (2013-2014).

For a historical comparison of requests received and responses completed, see Appendix B.

3.2 Nature of Requests

As in previous years, the 65 closed requests covered the entire gamut of PSC activities:

  • Nineteen requests (29%) dealt with staffing activities. For the most part, requesters were seeking information related to staffing documents, priority administration, employment equity and second language evaluation;
  • Eighteen requests (28%) were from individuals seeking miscellaneous information;
  • Seventeen requests (26%) pertained to investigations and audits conducted under the PSEA;
  • Seven requests (11%) related to contracts, call-ups and temporary help; and
  • Four requests (6%) related to various administrative matters.

3.3 Inter-Organizational Consultations

The PSC received 43 requests for consultation from other government departments and agencies, compared to 28 requests the previous year. One request was carried forward from 2011-2012, for a total of 44 requests. The processing of the consultation requests required a review of 2,687 pages of information. All requests were closed and none was carried over into the 2013-2014 reporting period.

Of the 44 requests, the PSC determined that information could be:

  • Disclosed in full for 24 requests;
  • Disclosed in part for 15 requests; and
  • Exempted entirely for five requests.

The requests for consultation pertained to the PSEA, various staffing and priority administration files, PSC operational documents, second language evaluations and investigations.

The PSC consulted other government departments and agencies to process 13 of the requests received.

3.4 Informal Review of Information

In an attempt to increase and facilitate access, the PSC informally reviews as many requests as possible. During the reporting period, 25 requests were reviewed informally, 10 of which were for previously disclosed information. These requests are not reflected in the statistical report in Appendix C.

3.5 Disposition of Requests Completed

For the 65 closed requests, information was released either in whole or in part in 44 cases, representing 68% of total requests.

3.5.1 All Disclosed

In 16 of the 65 completed cases (25%), the applicants were provided with full access to the relevant records.

3.5.2 Disclosed in Part

Based on the exemptive and exclusionary provisions of the Act, the PSC provided applicants with partial access in 28 of the 65 completed cases (43%).

3.5.3 Nothing Disclosed (Exemption or Exclusion)

The PSC did not release any information in four instances (6%). The PSC exempted the in formation because it related to standardized testing material and/or ongoing investigations. No request was entirely excluded under the provisions of the Act.

3.5.4 Unable to Process

The PSC was unable to process five requests (8%) for lack of records.

3.5.5 Abandoned by the Applicant

Of the 65 closed requests, eight (12%) were abandoned by the applicant.

3.5.6 Transferred

Of the 65 completed requests, the PSC transferred three (5%) to another government institution.

3.5.7 Treated Informally

One request (1%) received officially was treated informally.

3.6 Exemptions Invoked

Individuals’ right of access to information under the Act is limited by a number of exemptions specified in sections 13 through 24 and section 26 of the legislation. Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest. Section 26 of the Act is an administrative exemption relating to information that may be published.

During the reporting period, the PSC invoked exemptions under a number of sections of the Act, as outlined in the historical comparison of exemptions in Appendix B.

3.7 Exclusions Invoked

Pursuant to section 68, the Act does not apply to material that is published or available for purchase; library or museum material preserved solely for public record; material deposited with Library and Archives Canada; as well as records considered to be confidences of the Queen's Privy Council of Canada pursuant to section 69 of the Act.

For three requests, the PSC invoked section 68(a) of the Act to exclude some information.

3.8 Extension of Time Limits

For the 65 closed requests, the PSC used a 30-day-or-less extension seven times. Some files required multiple extensions of 30 days or less under different subsections of 9(1) of the Act. Extensions of 31 days and over were taken 19 times. Again, some files required multiple extensions of 30 days and over under different subsections of the Act. All extensions were taken in accordance with sub-paragraphs 9(1)(a) and (b) of the Act.

3.9 Completion Time

Of the 65 closed requests, the PSC responded to 40 within 30 days or less, representing 62% of all the requests completed. One request (1%) was completed within 31 to 60 days, 18 (28%) within 61 to 120 days, and six (9%) in over 121 (these were complex cases requiring legal advice and consultations with other departments and agencies).

Overall, the PSC was successful in responding to 88% of requests within allowable time limits.

3.10 Translation

The PSC did not receive any request for the translation of information.

3.11 Method of Access

For all 44 requests in which information was released in whole or in part, 38 (86%) requesters received copies of the information on paper and six (14%) in CDROM format.

3.12 Fees

Under the Act, fees for certain activities related to the processing of formal requests can be levied. In addition to the $5 application fee, other charges may also apply for search, preparation and reproduction of the various records, as specified in the Access to Information Regulations. No fees are imposed for reviewing records, overhead or shipping. Moreover, in accordance with section 11 of the Act, no fees are charged for the first five hours required to search for a record or to prepare any part of it for disclosure.

The fees collected during this reporting period totaled $522, while fees waived in accordance with subsection 11(6) of the Act amounted to $1,173. Fees collected for this reporting period are estimated to less than 1% of the total cost of administering the Access to Information program.

3.13 Costs

The total salary cost associated with the program was $78,513. The total operation and maintenance cost was $35,393, for a combined total of $113,906. The associated full-time equivalent resources utilized were estimated at 1.2 and at 1.06 for part-time, totaling 2.26 for reporting period 2012-2013.

4. Complaints

4.1 Number of Complaints

The Office of the Information Commissioner (OIC) received six complaints regarding Access to Information Act requests presented to the PSC during the reporting period. There were six complaints carried over from the 2011-2012 reporting period, for a total of 12 complaints, eight of which were closed during the reporting period.

4.2 Nature and Status of Complaints

The OIC investigated the eight closed files and the allegations were either discontinued or found to be unsubstantiated.

In three of these eight files, the complaint was that the PSC did not provide records in a machine-readable format. Producing the required data would have required extensive manipulation of data extracted from several PSC databases. The OIC concluded that producing the requested records from a machine-readable record would unreasonably interfere with the government operation.

Two complaints alleged interference under section 67.1 of the Act, two others were for refusal of access (for lack of records) and the last one was on delay.

At the end of the 2012-2013 reporting period, there are a total of four outstanding complaints.

Appendix A – Delegation Instrument

Privacy Act – Delegation Order

The President of the Public Service Commission of Canada, as head of the government institution, hereby designates Pursuant to section 73 of the Privacy Act, the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise the powers, duties or functions of the President as specified below and as more fully described in Annex A:

Position Sections of the Privacy Act
Corporate Secretary/ATIP Coordinator, Corporate Secretariat Act: (8)(2)(j); 8(4) and (5), 9(1) and (4), 10, 14,15 17(2)(b) and 3(b), 18 to 28, 31, 33(2), 35(1) and (4), 36(3), 37(3), 51(2)(b) and (3), 72(1)
Regulations: 9, 11(2) and (4), 13(1), 14

Dated at the City of Ottawa, this 22nd day of June, 2012.

Anne-Marie Robinson
President

Privacy Act

8(2)(j) Disclosure for research purposes

8(4) Copies of requests under

8(2)(e) to be retained

8(5) Notice of disclosure under 8(2)(m)

9(1) Record of disclosures to be retained

9(4) Consistent uses

10 Personal information to be included in personal information banks

14 Notice where access requested

15 Extension of time limits

17(2)(b) Language of access

17(3)(b) Access to personal information in alternative format

18(2) Exemption (exempt bank) - Disclosure may be refused

19(1) Exemption - Personal information obtained in confidence

19(2) Exemption - Where authorized to disclose

20 Exemption - Federal-provincial affairs

21 Exemption - International affairs and defence

22 Exemption - Law enforcement and investigation

22.3 Exemption - Public Servants Disclosure Protection Act

23 Exemption - Security clearances

24 Exemption - Individuals sentenced for an offence

25 Exemption - Safety of individuals

26 Exemption - Information about another individual

27 Exemption - Solicitor-client privilege

28 Exemption - Medical record

31 Notice of intention to investigate

33(2) Right to make representation

35(1) Findings and recommendations of Privacy Commissioner (complaints)

35(4) Access to be given

36(3) Report of findings and recommendations (exempt banks)

37(3) Report of findings and recommendations (compliance review)

51(2)(b) Special rules for hearings

51(3) Ex parte representations

72(1) Report to Parliament

Privacy Regulations

9 Reasonable facilities and time provided to examine personal information

11(2) Notification that correction to personal information has been made

11(4) Notification that correction to personal information has been refused

13(1) Disclosure of personal information relating to physical or mental health may be made to a qualified medical practitioner or psychologist for an opinion on whether to release information to the requestor

14 Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist

Appendix B - Historical Comparisons – Requests

Requests Received / Exemptions and Exclusions Invoked

Exemptions
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
Requests received 67 98 79 50 60 38 38 46 69
Requests completed 70 94 81 53 46 51 40 40 65
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
13(1)(c) 0 0 1 0 0 0 2 0 0
16(1)(c) 0 0 0 3 0 0 2 1 1
16(2)(c) 0 0 0 0 0 0 2 0 0
16.1(1)(c) 0 0 0 0 0 0 0 0 1
16.2(1) 0 0 0 0 0 0 0 0 1
18(b) 0 1 0 0 0 0 0 0 0
19(1) 27 36 28 13 10 8 7 11 25
20(1)(a) 0 3 0 0 0 0 0 0 0
20(1)(b) 3 5 0 0 1 0 0 0 4
20(1)(c) 3 5 2 2 0 0 1 3 1
20(1)(d) 0 0 0 0 0 0 1 1 0
21(1)(a) 4 5 5 3 2 1 0 5 11
21(1)(b) 4 2 3 4 0 2 0 6 14
21(1)(c) 2 2 3 1 0 1 1 2 2
21(1)(d) 0 1 2 0 0 1 1 1 1
22 1 1 3 5 3 2 4 2 7
22.1(1) 0 0 0 0 0 0 0 0 3
23* 3 2 2 2 2 1 0 4 7
24 0 0 1 0 0 4 1 0 0
26 0 0 0 0 0 0 0 0 3

* If five different exemptions are used in the processing of one request, one exemption under each relevant section is reported, for a total of five exemptions. If the same exemption is used several times in relation to the same request, it is reported only once.

Exclusions
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
68(a) 0 0 0 0 0 0 0 0 3
68(b) 0 0 1 4 0 0 0 0 0
69(1)(a) 0 0 1 0 2 0 0 0 0

Appendix C – 2012-2013 Annual Access to Information Act Statistical Report

Name of institution: Public Service Commission

Reporting period: 2012/04/01 to 2013/03/31

PART 1 – Requests under the Access to Information Act

1.1 Number of Requests
Number of Requests
Received during reporting period 69
Outstanding from previous reporting period 8
Total 77
Closed during reporting period 65
Carried over to next reporting period 12
1.2 Sources of requests
Source Number of Requests
Media 0
Academia 1
Business (Private Sector) 9
Organization 4
Public 55
Total 69

PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 11 0 5 0 0 0 16
Disclosed in part 0 9 1 13 3 2 0 28
All exempted 0 4 0 0 0 0 0 4
All excluded 0 0 0 0 0 0 0 0
No records exist 1 4 0 0 0 0 0 5
Request transferred 3 0 0 0 0 0 0 3
Request abandoned 4 3 0 0 0 1 0 8
Treated informally 1 0 0 0 0 0 0 1
Total 9 31 1 18 3 3 0 65
2.2 Exemptions
Section Number of requests Section Number of requests Section Number of requests Section Number of requests
13(1)(a) 0 16(2)(a) 0 18(a) 0 20.1 0
13(1)(b) 0 16(2)(b) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(c) 0 18(c) 0 20.4 0
13(1)(d) 0 16(3) 0 18(d) 0 21(1)(a) 11
13(1)(e) 0 16.1(1)(a) 0 18.1(1)(a) 0 21(1)(b) 14
14(a) 0 16.1(1)(b) 0 18.1(1)(b) 0 21(1)(c) 2
14(b) 0 16.1(1)(c) 1 18.1(1)(c) 0 21(1)(d) 1
15(1) - I.A. 0 16.1(1)(d) 0 18.1(1)(d) 0 22 7
15(1) - Def. 0 16.2(1) 1 19(1) 25 22.1(1) 3
15(1) - S.A. 0 16.3 0 20(1)(a) 0 23 7
16(1)(a)(i) 0 16.4(1)(a) 0 20(1)(b) 4 24(1) 0
16(1)(a)(ii) 0 16.4(1)(b) 0 20(1)(b.1) 0 26 3
16(1)(a)(iii) 0 16.5 0 20(1)(c) 1  
16(1)(b) 0 17 0 20(1)(d) 0
16(1)(c) 1  
16(1)(d) 0
2.3 Exclusions
Section Number of requests Section Number of requests Section Number of requests
68(a) 3 69(1)(a) 0 69(1)(g) re (a) 0
68(b) 0 69(1)(b) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(c) 0 69(1)(g) re (c) 0
68.1 0 69(1)(d) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(e) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(f) 0 69(1)(g) re (f) 0
  69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 13 3 0
Disclosed in part 25 3 0
Total 38 6 0
2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 6983 6983 16
Disclosed in part 8685 3629 28
All exempted 2110 0 4
All excluded 0 0 0
Request abandoned 578 243 1

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 13 238 0 0 1 603 2 6142 0 0
Disclosed in part 17 439 5 598 3 1133 3 1459 0 0
All exempted 3 0 0 0 0 0 1 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 7 0 0 0 1 243 0 0 0 0
Total 40 677 5 598 5 1979 6 7601 0 0

2.5.3 Other complexities

Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 3 1 0 4 8
Disclosed in part 18 3 4 14 39
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 3 1 1 5
Total 21 7 5 19 52
2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
8 4 0 4 0

2.6.2 Number of days past deadline

Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 2 2
61 to 120 days 1 3 4
121 to 180 days 0 1 1
181 to 365 days 0 1 1
More than 365 days 0 0 0
Total 1 7 8
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 4 0 1 0
Disclosed in part 14 0 6 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 0 0
Total 19 0 7 0
3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 3 0 4 0
31 to 60 days 3 0 2 0
61 to 120 days 13 0 1 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 19 0 7 0

PART 4 - Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 56 $280 9 $45
Search 1 $40 3 $263
Production 1 $182 0 $0
Programming 1 $20 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 12 $865
Total 59 $522 24 $1,173

PART 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 43 2658 0 0
Outstanding from the previous reporting period 1 29 0 0
Total 44 2687 0 0
Closed during the reporting period 44 2687 0 0
Pending at the end of the reporting period 0 0 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days more than 365 days Total
Disclose entirely 13 9 2 0 0 0 0 24
Disclose in part 0 12 3 0 0 0 0 15
Exempt entirely 2 2 1 0 0 0 0 5
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 15 23 6 0 0 0 0 44
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days more than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

PART 6 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

PART 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $78,513
Overtime $0
Goods and Services $35,393
• Professional services contracts $29,920  
• Other $5,473
Total $113,906
7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 1.00 1.05 2.05
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.20 0.00 0.20
Students 0.00 0.01 0.01
Total 1.20 1.06 2.26