Access to Information Act Annual Report

Notice

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April 1, 2011 to March 31, 2012

Introduction

The Access to Information Act (Revised Statues of Canada, Chapter A-1, 1985) (the “Act”) was proclaimed on July 1, 1983. It has been amended as a result of the royal assessment of the Federal Accountability Act on December 12, 2006. Certain provisions came into force on December 12, 2006 and others took effect on April 1, 2007 and September 1, 2007.

The Access to Information Act gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

Section 72 of the Act requires that the head of every federal government institution prepare an Annual Report, for submission to Parliament, on the administration of the Act within the institution. Every report shall be laid before each House of Parliament within three months after the financial year in respect of which it is made or, if that House is not then sitting, on any of the first fifteen days next thereafter that it is sitting.

This Annual Report provides a summary of the management and administration of the Act within the Public Service Commission of Canada (PSC) for the fiscal year 2011-2012.

Additional copies

Additional copies of this report can be obtained by writing to:

Access to Information and Privacy Office
Public Service Commission of Canada
L'Esplanade Laurier
300 Laurier Avenue West
West Tower
Ottawa, Ontario
K1A 0M7

Or by communicating with us via e-mail:

CFP.AIPRP-ATIP.PSC@cfp-psc.gc.ca

Or by calling:
Telephone: 613-995-9674
Fax: 613-996-4337

The PSC’s Access to Information Act Annual Report is also available on the PSC Web site.

Part I - General information on the Public Service Commission

1.1 Raison d'être and mandate

Raison d'être

The Public Service Commission (PSC) is dedicated to building a public service that strives for excellence. We protect merit, non-partisanship and the use of both official languages, while ensuring respect for the values of fairness, access, transparency and representativeness.

Responsibilities

On behalf of Parliament, the PSC safeguards the integrity of staffing and the non-partisan nature of the public service. In this respect, the PSC works closely with government but is independent from ministerial direction and is accountable to Parliament.

The Public Service Commission is mandated to:

  • Administer the provisions of the Public Service Employment Act that are related to the political activities of employees and deputy heads;
  • Oversee the integrity of the staffing system and ensure non-partisanship. This oversight role includes maintaining and interpreting data on the public service, carrying out audits that provide assurance and make recommendations for improvements and conducting investigations that can lead to corrective action in the case of errors or problems; and
  • Appoint, or provide for the appointment of, persons to or from within the public service. This has been delegated to departments and agencies. The PSC provides staffing and assessment functions and services to support staffing in the public service.

1.2 Public Service Commission's strategic outcome and Program Activity Architecture

The PSC Program Activity Architecture consists of one strategic outcome and four program activities.
Strategic outcome Program activities Program sub-activities
To provide Canadians with a highly competent, non-partisan and representative public service, able to provide service in both official languages, in which appointments are based on the values of fairness, access, transparency and representativeness 1.1.0 Appointment Integrity and Political Impartiality 1.1.1 Policy, Regulation and Exclusion Approval Orders
1.1.2 Delegated Appointment Authorities
1.1.3 Non-delegated Authorities
1.1.4 Political Activities
1.2.0 Oversight of Integrity in Staffing 1.2.1 Monitoring
1.2.2 Audit, Evaluation and Studies
1.2.3 Investigations
1.3.0 Staffing Assessment and Services 1.3.1 Staffing Services
1.3.2 Assessment
2.1.0 Internal Services
(These services contribute to all program activities.)
2.1.1 Governance and Management Support
2.1.2 Resource Management Services
2.1.3 Asset Management Services

Program Activity 1.1.0 – Appointment Integrity and Political Impartiality

The Appointment Integrity and Political Impartiality activity is focused on independently safeguarding merit and non-partisanship in the federal public service. This activity includes developing and advancing strategic policy and guidance; conducting policy research; establishing PSC policies and standards; providing advice, interpretation and guidance and administering delegated and non-delegated authorities.

Program Activity 1.2.0 – Oversight of Integrity in Staffing

The Oversight of Integrity in Staffing activity provides an accountability regime for the implementation of the appointment policy and regulatory framework for safeguarding the integrity of public service staffing and ensuring that staffing is free from political influence. This activity includes monitoring departments’ and agencies’ staffing performance and compliance with legislative requirements, conducting audits and studies, carrying out investigations and reporting to Parliament on the integrity of public service staffing.

Program Activity 1.3.0 – Staffing Assessment and Services

The Staffing Assessment and Services activity develops and maintains systems that link Canadians and public servants seeking employment opportunities in the federal public service with hiring departments and agencies. It provides assessment-related products and services in the form of research and development, consultation, assessment operations and counselling for use in recruitment, selection and development throughout the federal public service. This activity also includes delivering staffing services, programs and products to departments and agencies and to all Canadians through client service units located across Canada.

Program Activity 2.1.0 – Internal Services

The Internal Services program activity develops and monitors corporate management planning frameworks and policies related to the Management Accountability Framework, finance, human resources management, information technology, communications and other administrative and support services. It also provides central services, legal services and systems in support of all PSC programs, including the offices of the President and Commissioners and formulates and implements policies, plans, guidelines, standards, processes and procedures to support the decision-making process of the Commission.

Part II - Report on the Access to Information Act

1. Organization of delegation and activities

1.1 Delegation order

Under section 3 of the Access to Information Act (the “Act”), the President of the PSC is designated as the head of the government institution for purposes of the administration of the Act.

Pursuant to section 73 of the Act, deputy heads may delegate any of their powers, duties or functions under the Act by signing an order authorizing one or more officers or employees of the institution, who are at the appropriate level, to exercise or perform the powers, duties or functions of the head specified in the order.

The powers, duties and functions of the President, under the Act, are delegated to the Corporate Secretary, Corporate Secretariat, who is the PSC’s Access to Information and Privacy (ATIP) coordinator, (See Appendix A - Delegation Instrument).

1.2 The Access to Information and Privacy coordinator

The PSC has a single ATIP coordinator who is responsible and accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to enable the efficient processing of requests under the Act.

The coordinator is also responsible for the development, coordination and implementation of policies, systems and procedures that are required by the Act or Treasury Board Secretariat (TBS) directives and policies.

The activities of the coordinator include:

  • Processing requests made under the Act;
  • Acting as spokesperson for the PSC in dealings with TBS, the Office of the Privacy Commissioner and other government departments and agencies on matters related to the Act;
  • Responding to consultation requests submitted by other federal institutions for PSC documents;
  • Reviewing information collection in accordance with the Government Policy on Information Collection and Public Opinion Research;
  • Preparing the Annual Report to Parliament and other statutory reports, as well as other material that may be required by central agencies;
  • Developing policies, procedures and guidelines for the orderly implementation of the Act by the PSC;
  • Promoting awareness and providing advice to PSC employees to ensure the PSC's responsiveness to the obligations of the Act, TBS policies and their impact on various program initiatives; and
  • Monitoring the PSC's compliance with the Act, regulations and relevant procedures and policies.

1.3 The Access to Information and Privacy Office

The ATIP Office administers the provisions of the Act for the PSC. The manager of the ATIP Office reports to the ATIP coordinator, who, in turn, reports directly to the President of the PSC. The ATIP Office operates with one analyst to manage the requests received within the PSC. During the course of this reporting period, the Commission Secretariat hired a student on a part time basis to assist the ATIP Office with scanning and data entry. The analyst is responsible for processing Privacy Act and consultations requests and supporting the preparation of responses to complaints. The analyst is also responsible for coordinating reviews of the PSC’s Info Source chapter.

1.4 The PSC liaison officers and Offices of Primary Interest

The PSC ATIP Office processes ATIP requests with the assistance of liaison officers. There are liaison officers for each PSC program activity. They include the following:

  • Appointment integrity and political impartiality (one liaison officer);
  • Oversight of Integrity in Staffing (two liaison officers);
  • Investigations (one liaison officer); and
  • Internal services (one liaison officer).

2. Summary of Access to Information and Privacy Office activities

2.1 Development of a Privacy Management Framework and other key documents

The Public Service Commission (PSC) has completed and approved a Privacy Management Framework (PMF). The objective of the PMF is to outline the way in which the PSC manages policies and procedures to disseminate privacy responsibilities, coordinate privacy work, manage privacy risks and ensure compliance with both the Access to Information and Privacy Acts.

The PMF was approved by the Executive Management Committee in March 2011. A Privacy Impact Assessment Strategy, a component of the PMF, was approved in April 2011. The PMF also includes a PSC Privacy Policy and other related documents such as a code of fair information practices, guidelines and a framework for managing privacy breaches.

The ATIP Office intranet site is updated on a regular basis and is the primary vehicle for communicating with PSC employees. In addition, the ATIP Office delivers training sessions for PSC employees.

The ATIP Office also reviews office procedures to improve the support it provides to its branch liaison officers and promote a better understanding of their role, responsibilities and obligations related to the processing of requests under the Access to Information Act and the Privacy Act.

2.2 Management Accountability Framework

The PSC is committed to the continuous improvement of its management practices and continues to use the results of the most recent Management Accountability Framework assessment as a benchmark.

The PSC has reviewed its Info Source chapter to reflect its Program Activity Architecture, to comply with Treasury Board Secretariat requirements and the instructions of the 2011 Implementation Report. Over the course of the reported period, the PSC also reviewed its 74 Personal Information Banks.

2.3 Internal advice and training

Internal advice

In addition to processing Access to Information Act and Privacy Act requests, the ATIP Office received 209 requests for advice from PSC managers and employees regarding a variety of issues and questions related to both Acts.

The ATIP Office was also involved in PSC initiatives such as:

  • Providing advice on project initiation forms e.g., Threat and Risk Assessments, Statement of Sensitivity, and Risk Analysis and Impact Documents;
  • Answering questions related to the protection of personal information in Memoranda of Understanding, information sharing agreements and contracts;
  • Assisting program areas in the drafting of Privacy Notice Statements; and
  • Reviewing audit reports and other documents prior to publication to ensure that personal information is released in accordance with the Privacy Act.

The ATIP office manager is also member of PSC working groups and working group sub-committees and offers them advice related to privacy and protection of personal information.

Training

The ATIP Office provided general training on the provisions of the Access to Information Act and the Privacy Act and their impact on PSC programs and initiatives.

The ATIP Office provided a total of 3 training sessions to approximately 20 PSC employees and managers. It created an ATIP Liaison/Office of Primary Interest Working Group that meets every six weeks to discuss best practices, address gaps and provide training opportunities.

2.4 Tracking system and imaging software

During the reporting period, the ATIP Office continued to use of the AccessPro Case Management and Redaction software and, over the next reporting period, will be updating it to the newest version available.

3. Statistical report: Interpretation

3.1 Requests under the Access to Information Act

From April 1, 2011 to March 31, 2012, the PSC received 46 new requests under the Act; a 21% increase from the 38 requests received during the previous reporting period. Two requests were carried forward from the previous reporting period. Although the number of formal requests received has increased, the number of pages reviewed decreased from 8 657 to 5 508 pages (a decrease of 3 149 pages or 36%).

In an attempt to increase and facilitate access, the PSC treats informally as many requests for information as possible. (See section 3.4).

The PSC completed its response to 40 requests during the reporting period and carried forward eight requests into the following reporting period (2012-2013).

For a historical comparison of requests received and responses completed see Appendix B.

3.2 Nature of requests

As in previous years, the 40 closed requests that were completed covered the entire gamut of the PSC's activities. More specifically, they pertained to the following categories:

  • Thirteen requests (32.5 %) pertained to staffing activities. For the most part, individuals were seeking information related to staffing of executive level positions, Priority Administration files, staffing delegation statistics, establishment of tests and standards for selection and employment equity initiatives;
  • Nine requests (22.5 %) related to contracts, call-ups for temporary help, lists of new term and casual employees and telecommunications costs;
  • Eight requests (20.0 %) were from individuals seeking miscellaneous information.
  • Five requests (12.5 %) pertained to the PSC’s Personnel Psychology Centre testing material related to specific staffing selection processes and various tests, evaluations and assessments done by them; and
  • Five requests (12.5 %) pertained to investigations and audits conducted under the Public Service Employment Act.

3.3 Inter-organizational consultations

The PSC received 28 requests for access consultations from other government departments and agencies, compared to 25 requests from the previous year. The processing of the consultation requests required a review of 831 pages of information. The PSC carried over one request into the 2012-2013 reporting period. The PSC determined that for 21 of the 27 requests, the information pertaining to the PSC could be disclosed in full, while information relating to the other six requests could be disclosed in part.

The requests for access consultations pertained to the Public Service Employment Act, various staffing and Priority Administration files, PSC operational documents, second language evaluation and investigations.

The PSC consulted other government departments and agencies to process 14 of the Access to Information Act requests it had received.

3.4 Informal review of information

The ATIP Office routinely reviews audit reports and other documents prepared by the PSC prior to their release. The ATIP Office reviewed 13 requests over the course of the reporting period. These requests are not reflected in the statistical report in Appendix C.

3.5 Disposition of requests completed

For the 40 closed requests, information was released either in whole or in part in 22 cases (55%).

3.5.1 All disclosed

In 11 of the 40 completed cases (27.5%), the applicants were provided with full access to the relevant records.

3.5.2 Disclosed in part

Based on the exemptive and exclusionary provisions of the Act, the PSC provided applicants with partial access in 11 of the 40 completed cases (27.5%).

3.5.3 Nothing disclosed (exempted or excluded)

The PSC did not release any information in three instances (7.5%). The PSC exempted the information because it related to standardized testing material and/or ongoing investigations.

There were no instances in which the PSC excluded information under the provisions of the Act.

3.5.4 Unable to process

The PSC was unable to process nine requests (22.5%). In all of these cases, the PSC did not have any records relating to the request.

3.5.5 Abandoned by the applicant

Of the 40 closed requests, six (15%) were abandoned by the applicant.

3.5.6 Transferred

Of the 40 completed requests, the PSC did not have to transfer any to another government institution.

3.5.7 Treated informally

The PSC responded to four informal Access to Information requests for records over the course of the reporting period. These requests are not reflected in the statistical report in Appendix C.

3.6 Exemptions invoked

Individuals’ right of access to information under the Act is limited by a number of exemptions specified in sections 13 through 24 and section 26 of the legislation. Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest. Section 26 of the Act is an administrative exemption relating to information that may be published.

During the reporting period, the PSC invoked exemptions under subsection 19(1) (personal information); subsection 21(1) (advice); sections 16 (law enforcement and investigations), 22 (testing procedures, tests and audits) and 23 (solicitor-client privilege) of the Act. [1]

For a historical comparison of exemptions invoked see Appendix B.

3.7 Exclusions invoked

Pursuant to section 68, the Act does not apply to material that is published or available for purchase, library or museum material preserved solely for public record, material deposited with Library and Archives Canada, as well as records considered to be confidences of the Queen's Privy Council of Canada pursuant to section 69 of the Act. No exclusions were invoked by the PSC during the reporting period.

3.8 Extension of time limits

For the 40 closed requests, the PSC used a 30 days or less extension 14 times. Some files required multiple extensions of 30 days or less under different subsections of 9(1) of the Act. Extensions of 31 days and over were taken 11 times. Again, some files required multiple extensions of 30 days and over under different subsections of the Act. All extensions were taken in accordance with sub- paragraph 9(1)(a),(b) and or (c) of the Act.

3.9 Completion time

Thirty-nine of the 40 closed requests were completed within the prescribed legislative time frame:

  • Twenty-six requests (65%) were completed within the first thirty days;
  • Five requests (12.5%) were completed within 31 to 60 days;
  • Five (12.5%) were completed within 61 to 120 days; and
  • Four requests (10%) were completed in over 121 days. These were complex in nature and consultations with other departments/agencies and legal advice were required.

3.10 Translations

The PSC did not receive any requests for the translation of information.

3.11 Method of access

For all 22 requests in which information was released (in whole or in part), all requesters received copies of the information either on paper or in CDROM format.

3.12 Fees

Under the Act, fees for certain activities related to the processing of formal requests can be levied. In addition to the $5 application fee, other charges may also apply for search, preparation and reproduction of the various records, as specified in the Access to Information Regulations.

No fees are imposed for reviewing records or for overhead or shipping. Moreover, in accordance with section 11 of the Act, no fees are charged for the first five hours required to search for a record or to prepare any part of it for disclosure.

The fees collected during this reporting period totaled $250.00, while the total of fees waived in accordance with subsection 11(6) of the Act was $401.50. Fees collected for this reporting period are estimated to represent less than 1% of the PSC's total cost of administering the Access to Information program.

3.13 Costs

The total salary costs associated with the program was $78,208.00. The total operation and maintenance costs was $3,500.00. The total combined cost was $81,708.00. The associated full-time equivalent resources utilized were estimated at 1.00 for reporting period 2011-2012.

4. Complaints

4.1 Number of complaints

The Office of the Information Commissioner (OIC) received nine complaints regarding Access to Information Act requests presented to the PSC during the reporting period.  There were no complaints carried over from the 2009-2010 reporting period.

4.2 Nature and status of complaints

Six of the nine complaints have been carried into the 2012-2013 reporting period.

Of the three complaints closed in this reporting period, two were abandoned by the plaintiff. The OIC confirmed that the complaint were abandoned and closed the files.

The third complaint related to allegations of improper refusal of access. During exchanges with the OIC, and after review of the file, the PSC released additional information to the requester. The OIC completed its investigation and the complaint was deemed well-founded and closed accordingly.

Appendix A - Delegation Instrument

Access to Information Act – Delegation Order

The President of the Public Service Commission of Canada, as the head of the government institution, hereby designates pursuant to section 73 of the Access to Information Act, the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise or perform any of the powers, duties or functions of the Head of the government institution vested in him by the Access to Information Act.

POSITION SECTIONS OF THE ACCESS
TO INFORMATION ACT
Corporate Secretary/ATIP Coordinator, Corporate Secretariat

Act: 7(a), 8(1), 9, 11(2) to (6), 12(2) and (3), 13 to 24, 25, 26, 27(1) and (4), 28(1), (2) and (4), 29(1), 33, 35(2), 37(1), and (4), 43(1), 22(2), 52(2) and (3), 71(2), 72(1), and

Regulations: 6(1) and 8.

Dated at the City of Ottawa, this 2nd day of May, 2011.

Maria Barrados
President

Access to Information Act

4(2.1) Responsibility of government institutions

7(a) Notice when access requested

7(b) Giving access to record

8(1) Transfer of request to another government institution

9 Extension of time limits

11(2), (3), (4), (5), (6) Additional fees

12(2)(b) Language of access

12(3)(b) Access in an alternative format

13 Exemption - Information obtained in confidence

14 Exemption - Federal-provincial affairs

15 Exemption – International affairs and defence

16 Exemption – Law enforcement and investigations

16.5  Exemption – Public Servants Disclosure Protection Act

17 Exemption – Safety of individuals

18 Exemption – Economic interests of Canada

18.1  Exemption – Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc.

19 Exemption – Personal information

20 Exemption – Third-party information

21 Exemption – Operations of Government

22 Exemption – Testing procedures, tests and audits

22.1  Exemption – Audit working papers and draft audit reports

23 Exemption – Solicitor-client privilege

24 Exemption – Statutory prohibitions

25 Severability

26 Exception – Information to be published

27(1)(b), (2), (4) Third-party notification

28(1)(b), (2), (4) Third-party notification

29(1) Where the Information Commissioner recommends disclosure

33 Advising Information Commissioner of third-party involvement

35(2)(b) Right to make representations

37(4) Access to be given to complainant

43(1) Notice to third-party (application to Federal Court for review)

44(2) Notice to applicant (application to Federal Court by third-party)

52(2)(b), (3) Special rules for hearings

71(1) Facilities for inspection of manuals

72 Annual report to Parliament

Access to Information Regulations

6(1) Transfer of request

7(2) Search and preparation fees

7(3) Production and programming fees

8 Providing access to record(s)

8.1 Limitations in respect of format

Appendix B - Historical Comparisons - Requests

Requests
  2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
Requests received 62 67 98 79 50 60 38 38 46
Requests completed 57 70 94 81 53 46 51 40 40

 

Exemptions invoked
  2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
13(1)c) 0 0 0 1 0 0 0 2 0
16(1)c) 0 0 0 0 3 0 0 2 1
16(2)c) 0 0 0 0 0 0 0 2 0
18 (b) 1 0 1 0 0 0 0 0 0
19 (1) 27 27 36 28 13 10 8 7 11
20 (1)a) 0 0 3 0 0 0 0 0 0
20 (1)b) 2 3 5 0 0 1 0 0 0
20 (1)c) 1 3 5 2 2 0 0 1 3
20(1)d) 0 0 0 0 0 0 0 1 1
21 (1)a) 2 4 5 5 3 2 1 0 5
21 (1)b) 2 4 2 3 4 0 2 0 6
21 (1)c) 0 2 2 3 1 0 1 1 2
21 (1)d) 1 0 1 2 0 0 1 1 1
22 2 1 1 3 5 3 2 4 2
23 3 3 2 2 2 2 1 0 4
 24 0 0 0 1 0 0 4 1 0
 26 0 0 0 2 0 0 0 0 0

 

Exclusions invoked
  2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
68(b) 0 0 0 1 4 0 0 0 0
69(1)(a) 0 0 0 1 0 2 0 0 0

Appendix C - 2011-2012 Annual Access to Information Act Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Public Service Commission of Canada

Reporting period: 01/04/2011 to 31/03/2012

PART 1 – Requests under the Access to Information Act

1.1 Number of Requests

  Number of Requests
Received during reporting period 46
Outstanding from previous reporting period 2
Total 48
Closed during reporting period 40
Carried over to next reporting period 8

1.2 Sources of requests

Source Number of Requests
Media 3
Academia 1
Business (Private Sector) 2
Organization 1
Public 39
Total 46

PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to
180 days
181 to
365 days
More than
365 days
Total
All disclosed 1 5 3 2 0 0 0 11
Disclosed in part 0 3 1 3 4 0 0 11
All exempted 0 3 0 0 0 0 0 3
All excluded 0 0 0 0 0 0 0 0
No records exist 1 8 0 0 0 0 0 9
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 5 0 1 0 0 0 0 6
Treated informally 0 0 0 0 0 0 0 0
Total 7 19 5 5 4 0 0 40

2.2 Exemptions

Section Number
of requests
Section Number
of requests
Section Number
of requests
Section Number
of requests
13(1)(a) 0 16(2)(a) 0 18(a) 0 20.1 0
13(1)(b) 0 16(2)(b) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(c) 0 18(c) 0 20.4 0
13(1)(d) 0 16(3) 0 18(d) 0 21(1)(a) 5
13(1)(e) 0 16.1(1)(a) 0 18.1(1)(a) 0 21(1)(b) 6
14(a) 0 16.1(1)(b) 0 18.1(1)(b) 0 21(1)(c) 2
14(b) 0 16.1(1)(c) 0 18.1(1)(c) 0 21(1)(d) 1
15(1) - I.A.* 0 16.1(1)(d) 0 18.1(1)(d) 0 22 2
15(1) - Def.* 0 16.2(1) 0 19(1) 11 22.1(1) 0
15(1) - S.A.* 0 16.3 0 20(1)(a) 0 23 4
16(1)(a)(i) 0 16.4(1)(a) 0 20(1)(b) 0 24(1) 0
16(1)(a)(ii) 0 16.4(1)(b) 0 20(1)(b.1) 0 26 0
16(1)(a)(iii) 0 16.5 0 20(1)(c) 3  
16(1)(b) 0 17 0 20(1)(d) 0
16(1)(c) 1  
16(1)(d) 0

* I.A.: International Affairs     Def.: Defence of Canada     S.A.: Subversive Activities

2.3 Exclusions

Section Number of
requests
Section Number of
requests
Section Number of
requests
68(a) 0 69(1)(a) 0 69(1)(g) re (a) 0
68(b) 0 69(1)(b) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(c) 0 69(1)(g) re (c) 0
68.1 0 69(1)(d) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(e) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(f) 0 69(1)(g) re (f) 0
  69.1(1) 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 11 0 0
Disclosed in part 7 0 4
Total 18 0 4

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages
processed
Number of pages
disclosed
Number of requests
All disclosed 1392 1392 11
Disclosed in part 1562 828 11
All exempted 195 0 3
All excluded 0 0 0
Request abandoned 0 0 6
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 8 67 2 581 1 744 0 0 0 0
Disclosed in part 6 177 5 651 0 0 0 0 0 0
All exempted 2 0 1 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 6 0 0 0 0 0 0 0 0 0
Total 22 244 8 1232 1 744 0 0 0 0
2.5.3 Other complexities
Disposition Consultation
required
Assessment of
fees
Legal advice
sought
Other Total
All disclosed 3 0 0 0 3
Disclosed in part 9 0 2 0 11
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 4 0 0 4
Total 12 4 2 0 18

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External
consultation
Internal
consultation
Other
1 0 1 0 0
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past
deadline where no extension was taken
Number of requests past
deadline where an extension was taken
Total
1 to 15 days 0 1 1
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 1 1

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 – Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 5 0 3 0
Disclosed in part 5 0 8 3
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 0 0
Total 11 0 11 3

3.2 Length of extensions

Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 9 0 5 0
31 to 60 days 1 0 3 3
61 to 120 days 1 0 3 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 11 0 11 3

PART 4 - Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of
requests
Amount Number of
requests
Amount
Application 46 $230 0 $0
Search 3 $295 2 $195
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 4 $129
Reproduction 0 $0 16 $248
Total 49 $525 22 $572

PART 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 28 831 0 0
Outstanding from the previous
reporting period
0 0 0 0
Total 28 831 0 0
Closed during the reporting period 27 807 0 0
Pending at the end of the reporting period 1 24 0 0

5.2 Recommendations and completion time for consultations received from other government

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to
120 days
121 to
180 days
181 to
365 days
than
365 days
Total
Disclose entirely 16 5 0 0 0 0 0 21
Disclose in part 4 2 0 0 0 0 0 6
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 20 7 0 0 0 0 0 27

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to
120 days
121 to
180 days
181 to
365 days
than
365 days
Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0   0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

PART 6 - Completion time of consultations on Cabinet confidences

Number of days Number of responses
received
Number of responses
received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

PART 7 - Resources related to the Access to Information Act

7.1 Costs

Expenditures Amount
Salaries $78,208
Overtime $0
Goods and Services $6,500
• Professional services contracts $0  
• Other $6,500
Total $84,708

7.2 Human Resources

Resources Dedicated full-time to ATI
activities
Dedicated part-time
to ATI activities
Total
Full-time employees 1.00 0.05 1.05
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 0.00 0.00
Students 0.00 0.17 0.17
Total 1.00 0.22 1.22

Footnotes

1. If five different exemptions are used in the processing of one request, one exemption under each relevant section is reported for a total of five exemptions. If the same exemption is used several times in relation to the same request, it would be reported only once. [Return]